Check it against the agreed specification
Keep the artwork, measurements and material notes beside the sample. Identify the sample version and date. Confirm which details it is intended to demonstrate, particularly if a temporary trim or substitute colour has been used during development.
Review fit on the intended wearer
Use the measurement points you agreed, then assess the product in use. For apparel, check length, ease of movement and the placement of seams. For gloves, review finger fit, the feel of the palm and the wrist closure. Record observations in specific, measurable terms.
Inspect artwork, colours and branding
Check logo proportions, position, spelling and any player names or numbers. View colours in suitable light. A screen image is not a physical colour reference, so discuss how important shades will be matched and approved.
Look at construction and finishing
Review stitching, edges, closures, trims and the finish on the inside as well as the outside. Note where the sample differs from the written specification. If there is a performance requirement, agree how it will be evaluated instead of relying only on appearance.
Bring all feedback into one document
Number your comments and attach clear photographs. Distinguish required changes from questions. Consolidated feedback is easier to follow than changes spread across several conversations. Ask the team to confirm the revised specification and whether another sample is needed.
Record the approval
Make it clear which sample, artwork and specification are approved. Confirm whether there are any remaining changes. Keep the approval record for production and future orders, and clarify how the finished bulk order will be checked against it.
Keep this checklist handy
Before you get in touch
- Product and sample version
- Measurements and wearer feedback
- Artwork, names and numbers
- Material and colour approval
- Construction and finishing notes
- Written approval and retained reference